Organizations that employ fulltime legal counsel may contract with a legal services company for a number of reasons. But one form of legal support received by almost all organizations requiring legal counsel is document preparation. From subpoenas to authorized documents, the number of legal documents surrounding a single case or court proceeding can be immense, and they typically have a bearing on the timeliness of a case. If your organization retains attorneys, one of the keys to getting the most out of their expertise is hiring a legal services company to perform record retrieval. Below, we list three ways that hiring a legal services company can support your attorneys and improve their performance.
Subpoena and Authorization Order Preparation
In addition to offer subpoena preparation, an excellent legal support company distinguishes itself by offering subpoena preparation for all subpoena types, including civil subpoenas, worker compensation subpoenas, federal subpoenas, medical malpractice subpoenas, insurance defense subpoenas and product liability and mass tort subpoenas. In addition, a legal support company will appropriately construct and deliver a variety of subpoenas by case type and jurisdiction. In addition to offering a broad rage of subpoena types according to case type and jurisdiction, a support company can also provide attorneys with an internalized automated record retrieval database that allows for the accurate and timely retrieval of all records. In addition to subpoenas, a support company will also offer HIPPA authorization forms for numerous entities on its website, as well as employ a HIPPA Privacy Officer and be able to show that its entire staff have signed a HIPPA confidentiality agreement.
Online Services that are Easy to Use
Almost all legal support companies offer online resources, but the top companies offer services that allow attorneys to maximize their attention toward the development of a case. For instance, while the custom ordering of legal documents is a commonly offered online service, a top support company will also allow its clients to attach various forms of documentation to a document order while using the support provider’s database to search for a deponent. Top support companies also allow their clients to easily manage and sort requests, attain real-time status updates on orders of all sizes, cancel duplicate orders and add to submitted orders. Once the records are prepared, a top support agency allows attorneys to save or download the documents online and retrieve them at any time from a private, secure server that offers encrypted storage and transmission. Because attorneys often require non-traditional documents that strengthen their arguments or simplify complex information, top support companies also offer the following types of documents in a timely fashion: oversized documents, color documents, x-ray documents and duplicated of x-ray documents, trial boards and a wide variety of documents for discovery phase and trial preparation.